<aside> 🎫 Duplicate this template to use for planning your next hackathon.

• Table Of Contents </aside>

Pre-Planning Stage

• [ ] Define Objectives
  • [ ] Identify the primary goals for the hackathon.
  • [ ] Set measurable targets for participants.
• [ ] Select a Date
  • [ ] Choose a suitable time considering the availability of participants and stakeholders.
  • [ ] Avoid conflict with public holidays, company events, or other significant dates.

Planning Stage

• [ ] Develop a Budget
  • [ ] Outline estimated costs for venue, food, prizes, marketing, and logistics.
• [ ] Select a Venue
  • [ ] Consider space requirements, accessibility, and technological capabilities.
  • [ ] Secure necessary permits or approvals if required.
• [ ] Design Challenges
  • [ ] Create and document clear, achievable challenges for participants.
  • [ ] Validate challenge feasibility and relevance with stakeholders.
• [ ] Assemble a Team
  • [ ] Recruit volunteers or assign staff to support planning and execution.
  • [ ] Define roles and responsibilities for each team member.
• [ ] Set Rules & Guidelines
  • [ ] Draft clear rules for participation, judging, and prize distribution.

Promotion Stage

• [ ] Develop Marketing Material
  • [ ] Design flyers, posters, and digital assets to promote the event.
  • [ ] Prepare a press release if necessary.
• [ ] Promote Event
  • [ ] Utilize social media, company newsletter, community boards, and partner networks.
• [ ] Open Registration
  • [ ] Set up an online registration system.
  • [ ] Collect necessary information from participants.

Execution Stage

• [ ] Setup Venue
  • [ ] Arrange seating, AV equipment, signage, and other logistical needs.
• [ ] Coordinate Volunteers
  • [ ] Assign tasks and provide necessary training or information.
• [ ] Conduct Event
  • [ ] Execute the planned agenda, manage timelines, and oversee activities.